[KIT-list] Front Desk Office Assistant (Palo Alto, CA)

Wednesday, October 12, 2022

If you are interested in this role, please direct your responses to: https://jsco.re/cutd9

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About the Company

Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Developments. Each MMC company is a distinct fusion of real estate specialization and innovation powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. Our office is in a great location - near Caltrain with excellent restaurants and shops within walking distance. To find out more about the Company, visit www.mmcrealestate.com.

Position Overview

Job Description: We're hiring a Front Desk/Office Assistant to join our team in Palo Alto, California! The Front Desk/Office Assistant position is a vital and well-respected role at our Company. It's ideal for someone with a customer service background who is looking for the first step into an administrative position or an opportunity for someone to expand upon their existing administrative experience. The person in this role will wear many hats and will support various departments such as HR, Facilities, and Legal. At times, the person in the role will need to juggle multiple projects; therefore, the position requires someone who is organized, flexible, and able to manage deadlines and priorities. The person in the role must have a professional presence and a friendly, customer-oriented demeanor.

Responsibilities include covering the front desk on a daily basis, as well as performing a variety of front desk, administrative, and office management tasks. This is a great opportunity for someone who possesses a 'can-do' attitude and the willingness to adapt to daily demands and challenges as they arise. The role requires someone who is punctual and reliable.

This is a full-time position with daily hours of 8:00 a.m. to 5:00 p.m. The position reports to the Human Resources Manager.

Front Desk Duties Include:

*Answer, screen, and forward incoming phone calls, as well as monitor all voicemail boxes
*Greet and welcome clients and vendors as they arrive at the office
*Order and maintain inventory of office/mailroom and break room supplies
*Ensure reception area and conference rooms are well maintained
*Manage incoming and outgoing mail and packages (inter-office, USPS, FedEx, UPS)
*Maintain Conference Room calendar and HR time-off calendar
*Order lunches for internal meetings, as needed
*Review expense reports/invoices and add internal codes for processing of HR/corporate credit cards
*Provide backup support for the daily opening and closing of the office, as necessary

Administrative Duties Include:

*Provide administrative support to departments within the organization, including but not limited to HR; for example, assist with Ad Hoc HR & Office Projects
*Additionally, assist the Facilities Coordinator with office events by proposing ideas, helping to manage the budget, and executing the plan
*Provide backup support to the Office & HR Assistant, as needed
*Other duties as assigned

Qualifications & Experience:

*Bachelor's Degree or equivalent experience preferred
*Minimum of 1-year experience as a Front Desk Representative or a similar role
*Experience in Microsoft Office Suite (i.e., Word / Excel)
*Solid written and verbal communication skills
*Professional and positive attitude
*Customer service approach to interacting with all levels within the organization
*Proven ability to work independently
*Strong attention to detail and ability to effectively manage multiple projects
*Punctuality is required

APPLY HERE: https://jsco.re/cutd9


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