[KIT-list] Event Program & Project Director – Advanced Clean Transportation (Santa Monica /Hybrid Remote, CA)

Wednesday, March 09, 2022

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Event Program & Project Director – Advanced Clean Transportation | Santa Monica, California

Gladstein, Neandross & Associates (GNA), a leading clean transportation and energy consulting firm, is seeking an Event Program & Project Director to lead strategy development and project management for conferences focused on advanced and clean energy technologies and their various end use sectors—including municipal, regional and long-haul goods movement, transit/shuttle, school, construction, refuse, utilities/telecom, and more.

In this role, you will lead the conference program development process from start to finish, including strategizing session topics, formats, and speakers that showcase the projects and technologies driving sustainability across multiple commercial transportation sectors. Candidates should have demonstrated experience and interest in advanced clean transportation technologies and trends—including electromobility, hydrogen fuel cell, connected technology, low carbon fuels, autonomous, supply chain efficiency, and more—and the early demonstration projects taking place in commercial operations around the world. These conferences will support both fleet managers in transitioning to new technologies while also supporting technology providers in improving or launching product that resolves critical challenges in the clean technology market for commercial vehicle applications.

The ideal candidate is an extremely organized individual with a passion for advanced clean tech and experience managing complex projects with multiple stakeholders. This position would ideally be in our Santa Monica, California office (hybrid schedule of three days in office, two days remote), but we are willing to consider a fully remote role for the right candidate.

Responsibilities of this position include:

Lead the conference program development process, including strategizing session topics, formats, and speakers
Draft compelling agenda session titles and descriptions to attract fleet executive attendance
Identify and organize opportunities to host in-person or virtual tours so that attendees can see real-world projects firsthand
Coordinate with the marketing team to identify target audiences and provide direction on list development
Provide direction to the marketing team to support attendee outreach efforts, including reviewing email content/images, thought leadership articles, website content/images, promotional videos, event collateral and more
Identify industry associations to participate as "endorsing organizations" to help market the educational event to their members
Provide direction and feedback for sponsor/exhibitor outreach, including helping to identify target organizations and contacts
Collaborate with SVP of Sales to identify speaking opportunities for key sponsors and exhibitors
Participate in pre-event prep calls with speakers/panelists to provide direction to speakers on key trends/topics to cover, tips to ensure presentations are informative and compelling, and questions speakers might receive from the audience
Coordinate with VP of Events to develop run-of-show plans, including room set up, audio-visual plans, and event staffing schedules
Coordinate with Events, Sales, and Creative leads to develop, maintain, and successfully implement strict project timelines
Serve as an onsite liaison/handler for VIP speakers and panelists
Organize internal planning meetings with the event logistics, marketing and speaker support teams, including preparing agendas and status updates
Respond to technical inquiries from conference attendees and team members
Maintain awareness of the competitive event landscape, including tracking event dates/locations, session topics, speakers, sponsors; and exhibitors; attend competitor events, as appropriate
Identify ideal locations/dates to host the annual conference based on the competitive event landscape, opportunities for off-site tours, local sponsorship opportunities, and other factors
Drive process management including documentation of workflows, roles and responsibilities, post-event key findings, and refinements



Minimum Qualifications:

Bachelor's degree in business, technology, or a related field strongly preferred
At least five years of program management experience in a technical or policy field
Exceptional ability to organize, document, and effectively communicate complex ideas to a diverse audience
Experience developing educational events, conferences and tradeshow is a major plus
Strong interpersonal skills; high degree of responsibility, initiative, and professionalism
Proficient in the Microsoft Office Suite
Exceptionally strong organizational, planning, communication, and writing skills
"Can-do" attitude and a willingness to learn

Compensation & Benefits:

This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on day one. We also offer 401(k) plans and performance-based bonus opportunities.

GNA is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, medical condition, or any other legally protected status.

No Agencies, please. No Sponsorship. EOE.




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