[KIT-list] Recruiting Coordinator (San Francisco, CA)

Thursday, August 25, 2022

If you are interested in this role, please direct your responses to: ksantilena@murdockmartell.com

You are welcome to share this with a friend or colleague!


Our client, a public biotechnology company, is seeking a Recruiting Coordinator for an eight-month temporary, contract role in San Carlos, California. This role will consist of heavy scheduling for various roles with many hiring managers, posting and updating roles on an assortment of job boards, running reports, acting as the communication liaison for different recruiting agencies and working on different ad-hoc projects as needed. This is a hybrid role, and the Recruiting Coordinator will also be required to be on-site, 3 days a week in San Carlos, California to host candidates and coordinate the interview process. This role reports to the Human Resources Coordinator. The contract will be approximately eight months. Only candidates who can commit to being on-site, 3 days a week in San Carlos, California will be considered.

Position Responsibilities:
• Schedule and monitor virtual and onsite interviews
• Manage last-minute scheduling changes quickly and efficiently
• Facilitate the movement of candidates through the recruitment process
• Open jobs in the Applicant Tracking System (Greenhouse)
• Post open jobs on LinkedIn
• Coordinate travel plans for candidates as needed
• Host candidates for onsite interviews
• Communicate effectively with hiring managers, candidates, and external recruiting agencies
• Assist with ad-hoc projects as needed

Requirements/Qualifications:
• Bachelor's Degree preferred, or equivalent combination of education, training, and experience
• Minimum 6 months experience as a Recruiting Coordinator or similar HR role
• Experience with Applicant Tracking Systems (preferably Greenhouse)
• Intermediate to advanced experience with Microsoft Office applications (Word, Outlook, Excel, Teams etc.)
• Ability to work in a fast-paced environment
• Ability to adapt to change quickly and efficiently
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Exceptional interpersonal skills
• Team Player who can also work independently

To apply, please visit, www.murdockmartell.com and submit to your resume to the Recruiting Coordinator role on our Career Page.

Our Firm:
Murdock Martell, Inc. is a leading financial consulting and recruiting firm that provides solutions to established and emerging growth companies. We represent some of the strongest companies in the Bay Area with an emphasis in technology and life sciences.



-=-=-=-=-=-=-=-=-=-=-=-
Groups.io Links: You receive all messages sent to this group.
View/Reply Online (#689): https://groups.io/g/KIT-List/message/689
Mute This Topic: https://groups.io/mt/93236188/5526895
-=-=-
NOTE: You are receiving this email because you have signed up for job emails from the KIT List (our official site is www.KITlist.org).
To unsubscribe, just send an email to KIT-List+unsubscribe@groups.io

To post a job, or tell a friend how to join, just go to our website at www.KITlist.org.
-=-=-
Group Owner: KIT-List+owner@groups.io
Unsubscribe: https://groups.io/g/KIT-List/leave/9530529/5526895/2049197017/xyzzy [coolgallerys001.software@blogger.com]
-=-=-=-=-=-=-=-=-=-=-=-

[KIT-list] Administrative Associate (Santa Monica, CA)

If you are interested in this role, please reply to: hr@gladstein.org
NOTE: Please see the information needed with your reply in the "To Apply" section at the end of this email.

You are welcome to share this with a friend or colleague!


Administrative Associate
You do not have to be a doctor, scientist, or engineer to save lives.

Poor air quality is a silent threat to our health, and Gladstein, Neandross & Associates (GNA) is seeking an individual that is passionate about protecting the environment and our communities through the implementation of clean air initiatives. We need an administrator that can help us effectively execute projects by keeping our database, scheduling, and event coordination on track.

Our ideal candidate has a meticulous eye for detail, is assertive and proactive. This person will possess exceptional analytical and customer service skills and be methodical in their approach to assignments.

Candidates must have a "can-do" spirit, willingness to work hard in order to get the job done in a deadline-driven environment, and a passion for delivering with excellence. They must feel comfortable managing up in a persistent, yet polite manner, and be able to adapt and remain calm when facing unforeseen challenges. Out-of-the-box thinkers with a thirst for knowledge and learning will absolutely thrive in our office and with our clients.

This position will provide support for the Programs Team, which includes the following job responsibilities:
Programs Team Support:
Prepare summaries of available grant opportunities for distribution to existing and prospective clients; alert team members of opportunities that have closed;
Maintain contact information in the database and ensure new contacts are added;
Communicate regularly with the accounting team regarding preparation of LOAs and invoices, Bill Quick/CORE setup, expense reports, and remaining budget totals;
Manage electronic and printed tracking mechanisms including the procurement registration worksheet, submitted grant files, and grant statistics worksheet;
Assist in the development of contracts for new clients or expanded scopes of work;
Schedule internal and external calls and meetings and prepare packages for mailing;
Update GNA's statement of qualifications and register GNA as a supplier for prospective bid opportunities.
Event Support:
Oversee database of event speakers for GNA's industry trade shows;
Update and manage the trade show agenda webpage;
Collect and maintain library of speaker bios and headshots;
Direct the speaker presentation collection process;
Develop and distribute speaker support materials;
Coordinate abstract submissions for events;
Schedule internal trade show agenda meetings; and
Mail post event speaker thank you notes.
The ideal candidate will possess the following:
Education: A BA or BS from an accredited college or university is preferred. Candidates with or without degrees will be considered if they possess an exemplary record of success, leadership, and expertise relevant to our needs.
Professional Experience: 1-2 years of experience in fast-paced, deadline-driven environments are required. Experience working with alternative fuels, advanced transportation technology, renewable energy, air quality, or energy policy is a plus.
Skills: Proficiency with Sales Force is preferred but not required. A competitive candidate has exceptional organizational/time management, project management, writing, research, analytical, communication, facilitation, and interpersonal skills. Must be able to learn from constructive criticism and adapt to rapidly-changing project needs and competing priorities.
Expertise: Technical and analytical expertise in the environmental and energy domain or in the communications and public relations domain is a plus.
Language: Fluency in English is required and Spanish is a plus.
Ability to Travel: Travel may be required.

TO APPLY
Qualified candidates should include as one document a cover letter, resume, two work samples (i.e. a report, presentation, spreadsheet, etc.) and minimum salary requirements. As one of your work samples, please include a checklist, schedule, or other document that demonstrates your ability to effectively manage tasks. Please submit as a combined PDF file.

Additional Requirements:
Must have unrestricted authorization to work in the United States.

Compensation & Benefits
This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on the first day of the month after the start date. We also offer 401(k) plans and performance-based bonus opportunities.
About Gladstein, Neandross & Associates
Founded in 1993 and headquartered in Santa Monica, California and New York, New York, Gladstein, Neandross & Associates (GNA) helps many of the nation's leading businesses and government agencies develop and implement policies and technologies that reduce pollution and the use of conventional petroleum products.
GNA works with clients - including corporations, utilities, public agencies and non-governmental organizations - to encourage private and public support for the increased use of alternative fuels in transportation, renewable energy sources in power generation, and accelerating development and integration of advanced energy technologies into our economy.
GNA's success results from our wide-ranging experience; commitment to excellence; technical expertise; in-depth understanding of public policy and available grant funding programs; and extensive strategic relationships with industry, government, environmental groups and impacted communities. For more information about GNA, visit:www.gladstein.org.
GNA is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, medical condition, or any other legally protected status.
No Agencies, please. No Sponsorship. EOE.





-=-=-=-=-=-=-=-=-=-=-=-
Groups.io Links: You receive all messages sent to this group.
View/Reply Online (#688): https://groups.io/g/KIT-List/message/688
Mute This Topic: https://groups.io/mt/93234995/5526895
-=-=-
NOTE: You are receiving this email because you have signed up for job emails from the KIT List (our official site is www.KITlist.org).
To unsubscribe, just send an email to KIT-List+unsubscribe@groups.io

To post a job, or tell a friend how to join, just go to our website at www.KITlist.org.
-=-=-
Group Owner: KIT-List+owner@groups.io
Unsubscribe: https://groups.io/g/KIT-List/leave/9530529/5526895/2049197017/xyzzy [coolgallerys001.software@blogger.com]
-=-=-=-=-=-=-=-=-=-=-=-

[KIT-list] Senior Program Manager (Santa Monica, CA)

If you are interested in this role, please apply to hr@gladstein.org
You are welcome to share this with a friend or colleague!


Gladstein, Neandross & Associates (GNA) a national clean transportation and energy consulting firm, is seeking an experienced, results-oriented sales professional that is committed to driving positive change to serve as Sales Manager, Exhibit & Sponsorship Sales in our Santa Monica office. The Events & Marketing department organizes large-scale conferences such as the Alternative Clean Transportation.

Gladstein, Neandross & Associates (GNA), a national clean transportation and energy consulting firm, is seeking a Senior Program Manager to join our team. This is an exciting opportunity to use your project management skills to lead and develop staff, manage projects for external and internal clients, engage in forecasting, and manage contract renewals.

The ideal candidate for this role must be highly detail-oriented, organized, and have excellent oral, written, financial, and analytical skills. This individual will report to the Senior Vice President of Programs.

QUALIFICATIONS
Demonstrated outstanding oral, written, and presentation skills
Demonstrated project management excellence
Demonstrated successes with external and internal stakeholder relationship management (including issue identification and mitigation)
Demonstrated implementation of more efficient business practice, workflow, or management approach
Demonstrated experience evaluating and allocating a diverse talent pool into a cohesive team to deliver client excellence
Demonstrated project management, including task allocations, staff management, delivery gates, and invoice management
Demonstrated excellence in meeting or exceeding project budget goals
Demonstrated experience in financial modeling, budget projections, and future staffing requirements
Experience in staff development and training
Experienced in complex organizations, managing internal and external deliverables; transportation, energy, logistics, infrastructure, or related field preferred
Demonstrated proficiency with MS Office
Ability to work at a computer for the majority of the day
MBA preferred
In the case of off-site work, adhere to all company, local, relevant, client, and non-client safety requirements
Travel up to 20% of the time

RESPONSIBILITIES
External client project management
Internal resource management
Identification of new business opportunities from existing client base
Internal business development
Develop project planning and 18-month projections
Implement staff training and development protocols
Integrate cross-department efforts
Publish regular financial and project reports for Partners and senior managers
Identify, develop, and implement more efficient workflow and management practices
Implement performance reviews for staff / direct reports
Implement budget and contract management efforts / proactive contract renewals
This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on the first day of the month after hire. We also offer 401(k) plans and performance-based bonus opportunities.

GNA is an equal opportunity employer. We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, medical condition, or any other legally protected status.

No Agencies, please. No Sponsorship. EOE.


-=-=-=-=-=-=-=-=-=-=-=-
Groups.io Links: You receive all messages sent to this group.
View/Reply Online (#686): https://groups.io/g/KIT-List/message/686
Mute This Topic: https://groups.io/mt/93234829/5526895
-=-=-
NOTE: You are receiving this email because you have signed up for job emails from the KIT List (our official site is www.KITlist.org).
To unsubscribe, just send an email to KIT-List+unsubscribe@groups.io

To post a job, or tell a friend how to join, just go to our website at www.KITlist.org.
-=-=-
Group Owner: KIT-List+owner@groups.io
Unsubscribe: https://groups.io/g/KIT-List/leave/9530529/5526895/2049197017/xyzzy [coolgallerys001.software@blogger.com]
-=-=-=-=-=-=-=-=-=-=-=-